Practice and Clinical Governance Meeting Minutes Template
v2.0
Purpose. The Practice Manager or the meeting secretary uses this template to record practice meetings and clinical governance committee meetings so that decisions, actions and the review of incidents, complaints and audits are documented for accreditation.
1.Purpose
Accreditation requires evidence that the practice meets regularly, reviews its quality data and acts on it. The minutes are that evidence. They must be accurate, dated and stored in the governance folder.
2.Standing agenda
Every clinical governance meeting must cover incidents and near misses since the last meeting, complaints and feedback, audit results, policy and procedure changes, credential register exceptions, and actions from the previous meeting. Practice meetings cover operational items and staff matters.
- Attendance and apologies
- Actions from last meeting
- Incidents, complaints and audits
- Policy changes and training
- New business
- Next meeting
3.Recording discussion
Record the substance of the discussion and the decision, not every comment. Where an incident is discussed, refer to it by register number and never by patient name. Record dissenting views where a decision was contested.
4.Actions
Every action must have an owner and a due date and must be carried forward until it is closed. Actions arising from incidents and complaints must reference the register number so the loop can be closed in the register as well.
5.Approval and distribution
The chair approves the minutes within one week. The approved minutes are stored in the governance folder and a summary is shared with staff on the intranet. Minutes are retained for at least seven years.